Steve Man

Setup Outlook to display message by hovering with mouse

To setup outlook 2007 to display message item by hovering, without opening the email, follow these steps:

1. While in Outlook, Click on View, Current View, Messages with AutoPreview

2. Click on view, arrange by, Custom, Fields,

3. Choose message from available fields and add

4. Click ok, ok

Hover an email message with your message and the email will be displayed. Long emails will not be displayed in entirety

Distribution/group contact lists issue with Exchange/Entourage

After migrating to exchange, the distribution lists I created in my contacts show up an work fine with the outlook client, but on my MAC, with Entourage, the group contacts do not appear. After looking this up it seems it is a known issue between the exchange server and the Entourage client. My users just recreated their groups in entourage.

Create multiple signatures in Outlook

To create multiple signatures and choose signatures as you wish before sending email, please follow the instructions below

–While in Outlook, Go to Tools, Options, Mail format,

–Signatures to create new signatures. Click on New to create signature. Repeat the process to create as many as you desire. Remember to choose one as your default

–Create a blank signature that contains 2 dashes ( — ) to use when you don’t want to use a signature.

–To insert a signature, either click the Signature button on the toolbar, or choose Insert | Signature. At this point, you can choose which signature you want if not the default

Creating Auto-replies with rules

click on tools

rules and alerts

Error not finding DC when installing Exch Mgmt tools on WinXP

Occasionally, while installing exchange management tools on windows xp, you may receive domain controller error. These errors are related: cannot find the RUS responsible for domain, New and existing users may not be properly enabled.

To resolve this error, go to command prompt and type

setup /r:MT /dc:’servername’

This installs the 32bit mgmt tool on your workstation. Note that all other pre-requisites have to be installed prior to mgmt tools installation

Note: to install the exchange 2007 mgmt tools/console, download exchange 2007 32bit with sp1 from Microsoft’s website. run the setup file with this switch: setup /r:MT /dc:‘servername’

roaming active sync users getting push emails in batches

Some active sync users who travel often may not get push emails as they arrive

This is often due to network roaming issues. To prevent such errors, configure your active sync device to apply active sync sync schedule while roaming

** please note that roaming charges still apply and you might incur higher phone bill

Enable Auto Processing of meeting requests for room mailboxes

Users with FullAccess to resource accounts can open it via Outlook or OWA.

Users prefer resource accounts to accept or deny requests automatically. For manual processing, the user must be setup as a delegate to that resource account

To enable auto processing from the powershell command line, type:

Set-MailboxCalendarSetting -id mailboxname -AutomateProcessing AutoAccept -AddOrganizerToSubject $False

How to give Access rights to Resource Accounts

For Exchange Admins/Engineers with appropriate rights, use this powershell command to give users or groups access to resource Accounts(room or equipment mailboxes)

Add-MailboxPermission -id mailboxname -AccessRights FullAccess -user jcontoso1 or resourceadmingroup

Recover Deleted Items in Outlook 2007

Microsoft Office Outlook 2007 provides a way to recover items after you delete them permanently, even after you empty the Deleted Items folder.
Note The Exchange team specifies the retention time for items that are deleted permanently on the server running Exchange. After this time elapses, you cannot recover the deleted items. Currently, the deleted item recovery time is set to 14days
You can view and recover deleted items, including the items that were deleted permanently, when you selected items and pressed SHIFT+DELETE or SHIFT+ Button image .

In the folder from where you deleted the item, or in the Deleted Items folder, click Recover Deleted Items on the Tools menu.
Click an item and then click Recover Selected Items. Tip To select multiple items, press CTRL as you click each item.
Each recovered item is restored to the folder from which it was deleted.
Note You cannot recover an item if it does not appear in the Recover Deleted Items dialog box.