While in Outlook
Go to Tools -> Rules and Alerts
Rules Wizard Pops Up
Under Step 1: Box User should select “Move messages from someone to a folder” Under the Stay Organized section
User the goes to Step 2: (Box at bottom) ->Click hyperlink “People or Distribution list” link
User the goes to Step 2: (Box at bottom) ->Click hyperlink “People or Distribution list” link
User the goes to Step 2: (Box at bottom) ->Click hyperlink “People or Distribution list” link
Type in Name of Shared Mailbox -> Double Click Mailbox Name -> Click Ok
Go back to Step 2: -> Select “Specified” hyperlink -> Select Sent Folder from Shared Mailbox
Click Ok
Click Finish
Click Apply
Click OK
Ex-Shell 