Outlook 2007 – Page 9

How to download address book changes only

Download address book changes only

Click on Tools, send-receive, download address book.
Check download changes since last send/receive
Under information to download, choose full details. (you may also choose no details for faster download)
choose Global Address List as the address book
Click ok

How to Download Full Address Book for Outlook Cache Mode Users

If Outlook is left running constantly in Cached Exchange Mode, it updates the Offline Address Book automatically about once a day, depending on Address Book updates on the server running Exchange.

To initiate Full Update manually, do the following:

On the Tools menu, point to Send/Receive, and then click Download Address Book.

2. uncheck Download changes since last send/receive
3. Under information to dowload, check full details
4. Choose Global Address List under address book

Click Ok and wait for few minutes to complete download

Where Outlook files are located

Where Outlook hides its Files

First unhide hidden files:

To see hidden files, to turn on file extensions, select the Tools menu from any Explorer window Explorer, not Internet Explorer). Under the tools menu, select Folder options. Then, select the View tab from the folder options window, as shown in Figure B.
FIGURE B

Description	Extension	Location
Outlook data files	.pst	drive:Documents and Settings<user>Local SettingsApplication DataMicrosoftOutlook
Offline Folders file	.ost	drive:Documents and Settings<user>Local SettingsApplication DataMicrosoftOutlook
Personal Address Book	.pab	drive:Documents and Settings<user>Local SettingsApplication DataMicrosoftOutlook
Offline Address Books	.oab	drive:Documents and Settings<user>Local SettingsApplication DataMicrosoftOutlook
Command bar and menu customizations	.dat	drive:Documents and Settings<user>Application DataMicrosoftOutlook
Navigation Pane settings (includes Shortcuts, Calendar, and Contact links)	.xml	drive:Documents and Settings<user>Application DataMicrosoftOutlookOutlook.xml
Registered Microsoft Exchange extensions	.dat	drive:Documents and Settings<user>Local SettingsApplication DataMicrosoftOutlook
Outlook contacts nicknames	.nk2	drive:Documents and Settings<user>Application DataMicrosoftOutlook
Rules	.rwz	drive:Documents and Settings<user>Application DataMicrosoftOutlook
Print styles	Outlprnt with no extension	drive:Documents and Settings<user>Application DataMicrosoftOutlook
Signatures	.rtf, .txt, .htm	drive:Documents and Settings<user>Application DataMicrosoftSignatures
Stationary	.htm	drive:Documents and Settings<user>Application DataMicrosoftStationary
Custom forms		drive:Documents and Settings<user>Local SettingsApplication DataMicrosoftForms
Dictionary	.dic	drive:Documents and Settings<user>Application DataMicrosoftProof
Templates	.oft	drive:Documents and Settings<user>Application DataMicrosoftTemplates
Send/Receive settings	.srs	drive:Documents and Settings<user>Application DataMicrosoftOutlook
Message	.msg, .htm, .rtf	drive:Documents and Settings<user>My Documents

Copied from http://www.outlookpower.com/issuesprint/issue200609/00001847.html

To grant “Send on Behalf Of” permissions to all users on a distribution list

To grant “Send on Behalf Of” permissions to all users on a distribution list:

1.	In Outlook, log on to the mailbox to which you want to give access.
2.	On the Tools menu, click Options.
3.	On the Delegates tab, click Add.
4.	Click the distribution list to which you want to grant “Send on Behalf Of” permissions, click Add, and then click OK.
5.	Choose the delegate permissions that you want, and then set Inbox to Author or Editor for “Send On Behalf Of” permissions.
6.	Click OK, and then click OK.

Feature Comparison between Outlook 2003, Outlook 2007 and Outlook Web Access 2007

http://www.microsoft.com/exchange/evaluation/featurecomparison.mspx

Emails stuck in outbox

User reported emails not being sent as stuck in the outbox

Instructed user to close and exit outlook, re-open Outlook

press F9 key to (send and receive all).

This fixed the problem.

Attachment types restricted in Outlook 2007

List of attachment types restricted in Outlook 2007

Click here to see list

Configure Outlook 2007 to automatically empty deleted items

If you do not regularly clean out your Deleted Items folder in Outlook, it can quickly get out of control in size. When you delete a message from your Inbox, Sent Items or other folder within Outlook, the message is moved to the Deleted Items folder. This is where messages stay until you clean out the folder.

As an alternative, you can configure Outlook to automatically empty the Deleted Items folder when you close the application. You can accomplish this using the steps described below.

Within Outlook, click Options from the Tools menu.
Click the tab labeled “Other.”
Check the Empty the Deleted Items folder upon exiting option.
If you do not want a warning to appear each time the Deleted Items folder is emptied, click Advanced Options and clear the War before permanently deleting items option

Using Voting Buttons in Outlook 2007

You can use the Voting Buttons to get responses from colleagues. This is useful for tracking feedback from customers or colleagues. Outlook tallies the votes for you so that they can easily be assessed.

To Insert Voting Buttons into your Message:

1. Create your New Message.

2. Select the Options tab.

3. Select Use Voting Buttons.

4. Choose the voting buttons you wish to use from the four options provided (Approve; Reject, Yes; No, Yes; No; Maybe, or Custom).

5. Make sure your message is the way you want it, including the question or statement that is to be voted on. Make sure you have included the proper recipients for the email message.

6. Click Send.

The recipients of your message will notice a highlighted line of text (vote by clicking Vote in the Respond group above) showing up above the From line in the email. By clicking Vote, they will be shown the voting options to select from. After they select the desired voting option, a confirmation prompt will appear showing their selection and giving them the choice of sending the response or editing the response before sending.

Getting a Tally of the Votes:

You will receive the replies to your message with the selected voting option in the subject line. You could tally the votes yourself, however if you sent the message out to a large number of recipients, this could be rather time consuming. A better method is to let Outlook tally the votes for you.

1. Go to your Sent Items.

2. Open the message that had the voting buttons.

3. Go to the Ribbon.

4. In the Show section, select Tracking.

You will see the reply totals followed by a list of the individual votes.

Setup Outlook to display message by hovering with mouse

To setup outlook 2007 to display message item by hovering, without opening the email, follow these steps:

1. While in Outlook, Click on View, Current View, Messages with AutoPreview

2. Click on view, arrange by, Custom, Fields,

3. Choose message from available fields and add

4. Click ok, ok

Hover an email message with your message and the email will be displayed. Long emails will not be displayed in entirety